Manual handling control measures

How to identify and implement the correct control measures for manual handling activities

The University expects all heads of departments to ensure appropriate control measures are identified and implemented for manual handling activities and to make sure any lifting equipment used is suitable and fit for purpose.

The hierarchy of control for selecting appropriate control measures for manual handling is:

1. avoid the need for manual handling
2. reduce the load risk by using lighter weights or more stable containers
3. reorganise the activity or environment to further reduce the impact on the individual(s)
4. utilise mechanical lifting aids or equipment
5. ensure appropriate rest breaks, job rotation and training is involved
6. provide personal protective equipment (e.g. gloves, foot protection, non-slip footwear)

The assessment should decide how best to reduce the risk of injury. This should be based on the following hierarchy of control. For any manual handling risk identified, the first step is to ask whether the actual manual handling can be avoided.

1. Avoid the need for manual handling

Can the manual handling be avoided? For instance, when a new piece of equipment is being delivered, can the risks be ‘transferred’ to the company who is delivering the item? It's often possible to ask the supply company to deliver to the point of use, rather than to the entrance door or goods-in. This may incur a cost, but the delivery company are more likely to have designated lifting equipment and individuals who are trained in the activity, thus reducing the risk placed on University personnel.

Similarly, removal companies are available, and are often best placed, to undertake high-risk manual handling activities. Specialist removal companies also exist to assist with items that not only pose a risk from lifting, but from other hazards as well, such as chemicals or electrical machinery.

Other options may include keeping heavy loads in a single location and working around them, rather than moving items around buildings. For example, it might be possible to decorate or refurbish rooms whilst leaving certain items in the room, but by sheeting over and building protection around the item.

2. Reduce the load risk by using lighter weights or more stable containers

Is it possible to purchase items in smaller weights or bags? Many departments have already gone down this route for regular deliveries of materials, such as bulk food supplies, chemicals or stationary.

If it's not possible, or reasonable, to purchase items in smaller weights or bags, can you separate the load into small weights? For example, emptying files from a heavy storage box into two separate boxes.

If not, is it possible to reduce the risks by utilising trays or containers that help make the load more stable and easier to move?